Privacy Policy

Effective Date: July 04, 2026.  

1. Introduction.

This Privacy Policy describes the VGBA’s data practices regarding information within its scope, including the choices available to you. Unless otherwise stated, “information” or “personal information” means information that identifies, relates to, or is reasonably capable of being associated with an individual or household. 

This Privacy Policy applies to information we collect where we control the purposes and means of processing, specifically through our websites, emails, or other online services that link to this Privacy Policy (the “Service”) as well as from other sources described below. Your use of the Service is subject to our Terms of Service.

This Privacy Policy does not apply to:

• The practices of third parties we do not control.
• Information collected in the context of job applications or employment with us.
• Information that has been anonymized or, to the extent permitted by law, deidentified.

If you are a resident of the U.S., see our U.S. State-Specific Disclosures.

If you are located in the EEA, Switzerland, or the UK, see our EU Disclosures.

See Contact Us for our contact details.

2. Collection.

We collect the following categories of information:

• Contact Identifiers, including your name, email address, postal address, and phone number. 

• Characteristics or demographics, including your age, gender, and country of residence.

• Commercial information, including records of your membership or registrations.

• Account credentials, including your username, password, password hints, and other information used for authentication or account access.

• Payment information, including your payment instrument number (such as a credit or debit card number), expiration date, and security code as necessary to process your payments. This information is processed by our payment processors.

• Content, including any content within messages you send to us (such as feedback or questions) or content you provide as part of your membership. 

• Device identifiers, including your device’s IP address. 

• Device information, including your device’s operating system and browser (e.g., type, version, and configuration), internet service provider, and regional and language settings.

• Internet or other network activity, including your browsing history and interactions with the Service, such as the features you use, pages you visit, content you view, time of day you browse, and referring and exiting pages.

• Non-precise location data, such as location inferred from an IP address or generalized to a city or postal code level. 

• Inferences, preferences, or other insights we derive from the information described above. 

Some of the information we collect may be considered sensitive under applicable law. See our region-specific disclosures for details.

3. Sources.

We collect information from the following sources:

• Information you provide through the Service. When you use the Service, you may be asked to provide information to us, such as when you register for an account or membership, register for events, sign up for our newsletter, respond to us, post content, or contact us. Please do not provide any information that we do not request.

• From your device. When you use the Service, we and third parties we work with automatically collect information from your browser or device using cookies and other tracking technologies. See Cookies and Other Technologies. 

• Through our business relationship with you. To the extent you engage with us on behalf of another business, we collect information relating to you and that business. This information is not subject to this Privacy Policy except as required by applicable law.

• From third parties. We obtain information from third party sources, including:

• Third party vendors and related parties we work with in connection with receiving analytics, advertising, security, and fraud prevention services.

• Social media platforms with which you interact. For example, when you engage with our social media channels, we may collect information associated with your profile. We may also receive additional information from the social media platform that you have authorized the platform to disclose to us. If you publicly reference us, we may feature your post in our Service or marketing materials. 

• Public sources, such as data in the public domain.

• Where we generate the information. We generate information based on information we collect from the various sources described above. 

4. Cookies and Other Technologies.

This section describes the types of tracking technologies we use to automatically collect information from your browser or device. See Your Privacy Choices to exercise choice around tracking technologies.

• Cookies. Cookies are browser-based text files placed on your browser when you visit a website, open or click on an email, or interact with an advertisement. There are various types of cookies, including session cookies (which expire when you close your browser) and persistent cookies (which remain until a set expiration date or until you manually delete them). Cookies may be first party (served directly by us) or third party (served by third parties we work with).  

• Pixels. Pixels (also known as web beacons) are pieces of code embedded in a service. There are various types of pixels, including image pixels (typically one-pixel transparent images) and JavaScript pixels (which execute code). Pixels are often used in conjunction with cookies. When you access a service that contains a pixel, the pixel may allow us or a third party to collect information from your browser or device, or to place or read cookies on your browser. 

We use these tracking technologies for various purposes, including to operate our Service, personalize your browsing experience, prevent fraud, improve security, perform measurement and analytics, and provide advertising 

5. Purposes for Collection and Use.

We collect and use information for the following purposes:

• To provide services, including operating and maintaining the Service.

• To personalize your experience, including showing you content we believe may be of interest to you. 

• To communicate with you, including sending transactional and marketing messages by email.

• To understand usage and trends, including through surveys you respond to and tracking technologies incorporated into the Service (such as Google Analytics).

• To improve products and services, including training models and algorithms. 

• To administer promotions. If you enter a promotion, you agree to the official rules, which may allow us, the sponsor, or related parties to use your information as described in this Privacy Policy. Where permitted by law, this includes us using your name, voice, or likeness in advertising or marketing materials.

• For security, compliance, and enforcement, including preventing, detecting, investigating, and responding to fraud, misuse, policy or legal violations, or threats to safety. 

• At your direction, including where you instruct us to use your information in a specific way or where we notify you and obtain your consent. 

• Non-personal information. We may anonymize or deidentify information so it is no longer considered personal information under applicable law. Where we deidentify information, we commit to maintaining and using the deidentified information in deidentified form and not attempt to reidentify it. We may use non-personal information for any purpose permitted by law. 

See Your Privacy Choices to exercise choice around our collection and use.

6. Disclosure.

We disclose the information we collect for the purposes described in this Privacy Policy. The categories of persons to whom we disclose information include: 

• Service providers. Many of the third parties we work with are service providers that collect and process information on our behalf. Service providers perform services for us, such as payment processing, data analytics, marketing and advertising, website hosting, and technical support. To the extent required by law, we contractually prohibit our service providers from processing information they collect on our behalf for purposes other than performing services for us, although we may permit them to use non-personal information for any purpose permitted by law.

• Third party vendors and related parties. Some of the third parties we work with independently control the purposes and means of processing your information. For example, we disclose information to vendors that provide analytics, security, and fraud prevention services to us. 

• Business partners. We disclose information to our business partners in connection with offering co-branded services, selling or distributing our products, or engaging in joint marketing or promotional activities. 

• Affiliates. We disclose information to our affiliates and related entities, including where they act as our service providers subject to this Privacy Policy or use the information in accordance with their own privacy policies.

• Recipients in a merger or acquisition. We disclose information in connection with, or during negotiations of, any proposed or actual merger, purchase, sale, or any other type of acquisition or business combination of all or any portion of our assets, or transfer of all or a portion of our business to another business. 

• Recipients for legal, security, and enforcement purposes. We disclose information to comply with the law or other legal process, and where required, in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We also disclose information to protect the rights, property, life, health, security, and safety of us, the Service, or anyone else. 

• Recipients at your direction or with your consent. We disclose information where you direct us to do so or with notice to you and your consent. 

• Non-personal information. We may disclose non-personal information for any purpose permitted by law. 

See Your Privacy Choices to exercise choice around our disclosures.

7. Third Parties. 

Our Service may link to or be incorporated with websites and online services controlled by third parties. In addition, we may integrate technologies into our Service, including those described in Cookies and Other Technologies, that are controlled by third parties. Except where third parties act as our service providers, they (not us) determine the purposes and means of processing your information. 

8. Your Privacy Choices. 

This section describes the choices available to you regarding your information.

Region-Specific Choice.

Some regions offer additional choice.  If you are a resident of the U.S., see our U.S. State-Specific Disclosures. If you are located in the EEA, Switzerland, or the UK, see our EU Disclosures.

Emails. To stop receiving marketing emails, follow the unsubscribe instructions near the bottom of such emails, or email us at as set out in the Contact Us section below with the word UNSUBSCRIBE in the subject field of the email. Please note that you cannot opt out of transactional emails.

Accounts.

If you have an account with us, you can delete your account through your account settings. We will address your request in accordance with our data retention practices. 

Browser and Device Controls. 

• Cookies and pixels. You may be able to manage cookies through your browser settings. When you manage cookies, pixels associated with such cookies may also be impacted. Please note that cookie management only applies to our website. If you use multiple browsers, you will need to instruct each browser separately. If you delete or reset your cookies, you will need to reconfigure your settings. Your ability to limit cookies is subject to your browser settings and limitations.

• Third party opt-out tools. Some third parties we work with offer their own opt-out tools related to information collected through cookies and pixels. To opt out of your information being used by Google Analytics, visit https://tools.google.com/dlpage/gaoptout. We are not responsible for the effectiveness of their tools.

9. Children. 

The Service is not directed toward children under 16 years old. If you are a parent or guardian and believe we have collected information from children in violation of applicable law, contact us as set out in the Contact Us section below.

10. Security.

We implement and maintain reasonable administrative, physical, and technical security safeguards to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Please note that transmission via the internet is not completely secure and we cannot guarantee the security of information about you.

11. Retention.

We retain information for the length of time that is reasonably necessary for the purpose for which it was collected, and as necessary to comply with our legal obligations, resolve disputes, prevent fraud, and enforce our agreements.

12. International Transfer.

We are based in the U.S. Your information may be transferred to and processed in the U.S. or another country where we operate. Where required by applicable law, we will provide appropriate safeguards for data transfers.

13. Changes to this Privacy Policy.

We reserve the right to revise and reissue this Privacy Policy at any time. Any changes will be effective immediately upon posting of the revised Privacy Policy. Your continued use of our Service indicates your consent to the Privacy Policy then posted. If the changes are material, we may provide additional notice to you, such as through email or prominent notice on the Service. 

14. Contact Us.

The controller responsible under this Privacy Policy is:

Video Game Bar Association (“VGBA,” “we,” “our,” or “us”)

6709 La Tijera Blvd.

Unit 1099

Los Angeles, CA  90045

amya@vgba.org

If you have any questions about our data practices or experience difficulty accessing this Privacy Policy, contact us using the postal or email address above. To exercise any choices available to you, follow the instructions provided in the relevant sections of this Privacy Policy. 

15. U.S. State-Specific Disclosures.

The VGBA is a 501(c)(6) nonprofit organization. This section applies to residents of specific U.S. states that have enacted a comprehensive state privacy law that does not exempt non-profits. For purposes of this Privacy Policy, this includes Colorado, Delaware, Maryland, Minnesota, Montana, New Jersey, and Oregon. This section does not apply to residents of other states except as expressly provided herein. 

Notice at Collection

Our data practices are as follows:

• Collection. In the past 12 months, we have collected the categories of personal information set out in the Collection section above.
• Sources. The categories of sources from which we collect personal information are set out in the Sources section above
• Purpose. The specific purposes (including business and commercial purposes) for collecting and using personal information are set out in the Purposes for Collection and Use section above.
• Disclosure. The categories of persons to whom personal information is disclosed, including service providers for business purposes, are set out in the Disclosure section above. We disclose the categories of personal information listed in the Collection section above to service providers for business purposes.

• Sales, Shares, and Targeted Advertising. We do not sell or share for cross-context behavioral advertising purposes under applicable law. We do not process your personal information for purposes of targeted advertising as defined by applicable law. We do not sell or share the personal information of consumers we know are under 16 years old. 
• Profiling. We do not process personal information for purposes of profiling in furtherance of decisions that produce legal or similarly significant effects concerning consumers. 
• Sensitive Data. We collect, use, and disclose sensitive personal information only for the permissible business purposes for sensitive personal information under applicable law. We do not sell or share sensitive personal information to third parties.
• Retention. The criteria used to determine the period of time we retain your personal information is set out in the Retention section above.

Rights

This section sets out your rights. See Exercising Rights below for details on how to exercise your rights. 

• Verifiable Requests. You have the right to:

• Confirm whether or not we are processing your personal information, and in some regions, confirm the categories of personal information we have processed;
• Access your personal information;
• Correct inaccuracies in your personal information;
• Delete your personal information; 
• Obtain a copy of your personal information that you previously provided to us in a portable and readily usable format

If you are a Minnesota or Oregon resident, you also have the right to obtain a list of the specific third parties to which we have disclosed personal data.

If you are a Delaware or Maryland resident, you also have the right to obtain a list of categories of third parties to which we have disclosed your personal data.

• Revocation of Consent. You have the right to revoke consent previously given to us that we rely on to process your personal information.  If you withdraw consent, you may not be able to receive certain services dependent on that consent.

• Nondiscrimination. You have the right not to be discriminated against for exercising any of your rights.

• Appeals. You have the right to appeal our decision in response to your requests.

• Authorized Agents. You may exercise your rights through an authorized agent. 

Exercising Rights

This section sets out how to exercise your rights. 

• Verifiable Requests. Verifiable requests require us to verify your identity before fulfilling them. To exercise any of these rights, submit a request by emailing us at amya@vgba.org. We will confirm receipt of and respond to your request consistent with applicable law. To verify your identity, we may require you to confirm receipt of an email sent to an email address that matches our records, provide us with details relating to your history with us, or provide additional information. If we cannot verify your identity, we may deny your request in accordance with applicable law.

• Consent. To revoke consent, write us at the email or postal address set out in the Contact Us section above (specifying the consent you wish to withdraw). If you withdraw consent, you may not be able to receive certain services related to that consent.

• Authorized Agents. Authorized agents must submit requests through the specific methods designated herein. Except where prohibited by law, we will require written and signed proof of the agent’s permission.

• Appeals. To appeal, write us at the email or postal address set out in Contact Us and specify what you wish to appeal. We will review and respond to your appeal in accordance with applicable law. If we deny your appeal, you may submit a complaint to your Attorney General as follows: Colorado, Delaware, Maryland, Minnesota, Montana, New Jersey and Oregon. 

• Limitations. Your rights are subject to exceptions and our data retention practices. To the extent permitted by law, rights requests must be exercised through the applicable designated method specified herein

16. EEA, Switzerland, and the UK

Data Practices

For individuals located in the European Economic Area, Switzerland, or the United Kingdom, our practices regarding the collection, use, disclosure, and retention of your personal data are set out in the main Privacy Policy above.

Lawful Basis for Processing

Data protection laws in your region require a “lawful basis” for processing personal data. Our lawful bases include where: (a) you have given consent to the processing for one or more specific purposes, either to us or to our service providers, partners; (b) processing is necessary for the performance of a contract with you; (c) processing is necessary for compliance with a legal obligation; or (d) processing is necessary for the purposes of the legitimate interests pursued by us or a third party, and your interests and fundamental rights and freedoms do not override those interests. Where applicable, we will transfer your personal data to third countries subject to appropriate safeguards, such as standard contractual clauses.

Requests

You have the right to access, rectify, or erase any personal data we have collected about you. You also have the right to data portability and the right to restrict or object to our processing of personal data we have collected about you. In addition, you have the right to ask us not to process your personal data (or provide it to third parties to process) for marketing purposes or purposes materially different than for which it was originally collected or subsequently authorized by you. You may withdraw your consent at any time for any data processing we do based on consent you have provided to us.

To exercise any of these rights, submit a request through our form here or write us at the email or postal address set out in the Contact Us section above (specifying the rights you wish to exercise).

Complaints

You have the right to lodge a complaint with the data protection regulator in your jurisdiction.